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Waitlist Information for Faculty and Staff 

Waitlisting works on a first-come, first-serve basis. When a seat becomes available, an email will be sent to the student at the top of the waiting list via their Wildcat email. The student will have 24 hours from the delivery, not the receipt, of the email to add the class. 

All registration holds and restrictions will still apply to be eligible to waitlist a class. If the student doesn’t add the class within that window, or drops from the waitlist, the slot is given to the next student on the waitlist. 

All classes have a waitlist amount of 100 except for courses with a maximum enrollment of one and courses with many lectures linked to many labs.

Instructors and departments can see waitlisted students in their class rolls and other forms in Banner and their Faculty Dashboard.

class waitlists

Setting Up a Class Waitlist

When entering the information for the class schedule each semester, go to SSASECT, Section Enrollment Information tab and add the Waitlist Maximum count.

Class Roll in Banner Showing Waitlisted Students

Using SFASLST or SFAALST in Banner, you can pull up a class roll and also view the students that are still registered as WL (waitlisted). You can also view it in your class roll.

Class Roll in the Faculty Portal Showing Waitlisted Students

  1. Log into your eWeber portal using your Wildcat Username and Password.
  2. Click on the Faculty Dashboard app.
  3. Choose a class and click on the Class List icon which is the Summary Class Roll.
  4. Click on the blue Wait List header to see a list of the Waitlisted students.
  5. Instructors: Click on the blue Wait List to see your waitlisted students and their position on the waitlist. You can email those students who may or may not have a chance of getting into the class. Remember that registration runs through the Friday of the first week of school, so permission forms on waitlisted classes will not be accepted until the second week of school. 

Verifying Student Email Notification

In Banner, go to SFIWLNT and put in a CRN to see a list of students who have been notified by email of an open seat. You can also view their waitlist priority and status

Purging Waitlist data

Open registration and waitlisting ends on the Friday of the first week of school at midnight (except for Block Two classes that run the second half of the semester). A purge will be run to remove all expired and pending waitlisted classes on the student’s registration schedule.

At the beginning of the second week of school, students will need the instructor or department to enter a Special Approval Override in order for a student to register for a course. Instructions for how to enter these overrides can be found on our Registration Overrides webpage. Once entered, the student will be able to add the course to their schedule through their student portal.